Running an office space is a lot of pressure and there are many things that you need to take into consideration, from what should go where through to the lighting and the furniture. Increasing the productivity in an office is vital and many claim that the design and layout of an office will have a huge impact on the efficiency of the employees working in the space.
This means that it is vital to make sure that your environment will actively encourage your employees to work, but just how do you do that?
There are lots of different aspects to think about when designing a productive work space and you will need to take them all into consideration if you want to ensure that your staff feel motivated to work every time they step foot inside the office. Expert design companies like Saracen Interiors can help you to boost productivity in the workplace by designing an office space that not only represents your brand but also one that you can afford.
Let’s look at the most important factors to focus on when designing a more productive office space:
- The Lighting
The lighting used in an office will arguably have more of an effect on your employees than anything else and bad lighting can lead to all the following issues:
You will need to make sure that there is as much natural light coming into the space as possible and this can be achieved by doing the following:
- Install skylights
- Don’t put a tint on the windows
- Fit floor to ceiling windows
- Have an open plan office space
You will need to have good overhead lighting around the entire office space and provide each desk with a personal lamp that your employees can individually control.
- The Layout
The layout of an office space is vital to get right and you should avoid putting people’s work stations anywhere near areas that get used regularly, such as the toilets or the reception area, as this will be distracting for your staff. Try to place desks away from the staff room or kitchen and lay it out so that everyone has a good-sized workspace, so that they have room to manoeuvre. Place workstations close to the windows, so they can soak up the natural light coming through and try to put communal areas together, so the photocopier and printer can be close to the toilets and staffroom, to reduce the amount of distraction these areas cause.
- Clear the Clutter
A cluttered office space is an unproductive one, so never allow an office to get cluttered. Ask employees to be responsible for the cleanliness of their own workstations and check on them from time to time to make sure folders are filed away and that everything on the desk is organised.
- The Décor
Another important factor to consider is the décor, and the colours that you choose to use throughout the office will affect how motivated people feel while they are at work.
Consider the following pointers:
- Lots of bold patterns can be distracting
- Some colours illicit particular feelings, so avoid using lots of bright red as this conveys danger and pink can be considered garish
- Try to use colours that represent your brand, such as those found in your company logo and on your website, to create a link between the space and your brand
- Use colour in moderation, as colour will add a nice decorative touch to a space but too much of any one colour can be overpowering
Using small items such as coloured staplers, picture frames and filing trays can make a big difference to the way a room looks and it is great to add a splash of colour to an office using small items rather than painting all the walls or laying carpet that is a bright colour.
- The Temperature
Getting this right can be hard, as you don’t want employees to get too cold or too hot – as both will drain their motivation. You should encourage your employees to wear layers, as this will allow them to regulate their own temperature, as how productive people are when they are hot or cold can be a personal trait. When you host a meeting, ask everyone how they feel and if the majority say it’s too hot or cold, then adjust the temperature accordingly.
- Bring the Outdoors Indoors
Research suggests that by bringing plants into an office space, you can increase productivity by 15%. These plants can be put in any of the following places:
- Encourage employees to bring their own pot plants in and put them on their desks
- Place plants on the window sills
- Use tall plants with lots of leaves that stand high around the office
- Choose plants that don’t need a lot of care but make sure someone will water them regularly
- Place plants around the reception area
- Use a mixture of green leafy plants and colourful flowers
Plants will also help to produce cleaner air inside the office space, as they filter the air and create purified oxygen.
- Fresh Air
As well as using plants, you will also need to design the space so that fresh air can get in as people will feel more productive if they are breathing in good quality air. However, if you are based in a busy city such as the centre of London and the air outside is polluted, then you should install air filters.
- The Storage
Where and how things are stored in an office will always influence the productivity and it is important to provide your employees with everything from drawers and trays to filing systems and cupboards, so their desks don’t get cluttered.
Designing a productive office space is something that we should leave to the professionals to handle, as there are so many things that need to be taken into consideration that it is far more productive to get expert help with the design.